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When you are performing some task on Outlook and your Outlook is connected with Exchange, but you could not access your OST file on your own desktop just because of Exchange Server fails. And, suddenly you realise that all data is very valuable for you. It seems to be a very fearsome situation and most of the users face this kind of scenario. However, there are a number of reasons responsible for such type of problems such as OST file corruption, OST file is in orphan stage or damage Outlook programs. Therefore, in this review, we will elaborate a proficient software named as SysTools OST to PST Converter. It is capable to recover data from the corrupted OST file very nimbly. 

About OST to PST Converter Utility:

A OST to PST File Converter utility can restore deleted data items that removed by the users accidentally or intentionally from OST files. The added advantage of this tool; it can repair and restore corrupt Outlook NST file that cannot be recovered by many other tools. Moreover, it ensures the folder hierarchy and metadata after the recovery process. There are no file size constraint, users allow to repair a number of orphan Outlook data file .ost. Furthermore, OST repair utility is compatible with Microsoft Outlook 2016 and all its below versions. 

Steps For Installation Process OST to PST Converter tool takes very least download and installation time. Hence, it will hardly take a minute to download and configure in the system. Here, all the installation steps are mentioned with their appropriate screenshots. So, users will have a clear insight about the software installation procedure. For this review, software has been configured on a Windows 10 Operating system. Now, let’s get started with the download procedure: 

1.Open the SysTools official website. Here, select OST to PST Converter tool from the list of different tools. Users have two options, either it can download the Demo version or purchase a licensed version of the software. Demo version comes up with certain limitations; only repair 25 items per folder OST data and convert into PST, HTML, Office 365, MSG, or EML file. Although, users can try first demo version and if they find software is reliable, then they can buy the full version. 

2. Once you download the executable file, click on ost-recovery.exe. A welcome page will open as shown in the screenshot. Click on Next

3. It will redirect to the next page, read License Agreement and select “I accept the agreement” radio button. Then, click Next

4. Now, software automatically picks a location for the installation. Moreover, click on Browse, if you want to modify the destination location where software should install, otherwise leave it. Click Next

5. On the next page, users can select the folder where software shortcut will create by clicking on Browse. Then, click Next.

6. Click on Install to continue with the installation, or click Back if you want to change any settings or review. 

7. Finally, the software is installed on the local system. Now, users can perform the OST to PST Converter method smoothly. 

Working of OST to PST Converter Tool

The user-friendly interface of tool makes the entire process so straightforward. In the software execution, there is no requirement of technical knowledge. Hence, any user can easily operate the software without any troublesome. In this review, the working of OST Repair tool is explained with the help of self-explanatory screenshots, that are very easy to understand: 

1. Double-click on the OST to PST Converter software shortcut, a Check for Prerequisites dialog box will appear. The motive is to check the system meets all the prerequisites or not. If the status of prerequisites shows positive, then click on OK.

2. After that, click Add File that is present at the top-left corner of software panel. A Select Path dialog box will pop-out on the screen as shown in the screenshot.

3. From the dialog box, click on “...” from the corresponding Select File field. It will redirect to the next dialog box named as Open.

4. Select the file that has .ost file extension and click on Open.

5. Once the file path is selected, click on Add File. Here, Advance Scan option is offer by the software. It can be used when the corruption rate is very high in OST file.

6. After, clicking Add File, a scanning process will begin. The Scanning box displays File name, Size in KB and a graphical meter that shows the status of running scanning process.

7. After the completion of scanning, a message will pop-out to save scan file. If users want to keep a copy of scanning, click Yes, otherwise select No.

8. The desired Outlook data files will be loaded on the software panel and can be viewed under Folder List. 

9. Software offers to select individual folders and can preview the selected data file along with its attachment on the software screen. After that, click Export.

10. It redirects to Export Option page. Users can select any of the file formats in which a resultant file will import. Here, Outlook supported PST option is selected. After that, click on Advanced Settings

11. Software provides some advanced features while migrating to .pst format. Below, the following options are mentioned: 

PST Split Option: A user can enter the desired size in the corresponding fields. So, when the PST file reached to the mentioned size, it will split into multiple parts according to it. By this option, users can prevent the Personal Storage Table ( or PST) with the corruption. 

Date Filter Option: Users are able to convert only specific data to PST format with the help of date filter. So, no time will be wasted on converting entire mailbox. Categories: From this, users can select multiple mailbox items such as Mails, Journals, Notes, and so on. Once the appropriate information is filled in the suitable boxes, click on Save.

12. Pick a folder where the output file will be exported or directly create a new folder with the help of Make New Folder. Click OK.

13. After Selecting all the fields, click on the Export button to continue the process.

14. The Exporting display screen will show Folder name, Item Count, and Destination Path

15. Once the process is over, a message will appear that shows “Export process completed successfully”. Click on OK.

16. The Export Report will pop-out on the screen that displays Success Count and Fail Count too. To store the report in the machine, click on Save.

17. From the Save As, the file will automatically store as a CSV file format that can be easily accessed with Microsoft Excel. Click on Save

18. At last, a message will display that the Export Report will save at the selected location. 

19. Finally, import the resultant file in the Outlook program with the help of Import and Export Wizard and view all the recovered items. 

The Observational Verdict 

SysTools OST to PST Converter Tool is one of the most adept and trustworthy software that can repair corrupted offline folder file (or OST) and restore data in four different file formats. It also assures to recover .ost file data in the absence of its supporting email program. This review, highly suggested it to those users who have their crucial information in the damaged OST file, as it provides a satisfactory result.
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Outlook is an email client introduced by Microsoft. It enables users to send and receive emails and also acts as a personal information manager. Many users have faced various issues while working with Outlook. They also said that it hangs, stops connecting, stucks and freezes while performing operations. There is a reason for everything, similarly, Outlook also has some reasons for why it is not working properly. It is important to know the cause behind the occurrence of the issue. Therefore, in this blog, we are going to discuss the different reasons that lead to improper working of Outlook. In addition to this, we are also going to explain some reliable methods to resolve this issue.

Possible Reasons Behind “Outlook Not Working Properly” Issue

There are many reasons for not working of Outlook. The various reasons for this are:

  • Using an old version of Outlook.
  • Using Outlook to process a large number of data.
  • Bug in your Outlook.
  • Error in your office program is also a reason for this.
  • Outlook data file can be corrupted.
  • Outlook is working for too long on a single process.
  • Too much of Outlook add-ins are executing.

Methods to Resolve ‘Outlook Not Working Properly’ Issue

Now we know all the possible reasons behind this problem, let us find out the appropriate solution to eliminate this issue. There are various methods to solve this problem. All of them are discussed in the section given below:

# Remove hanging Outlook process

While working with Outlook, many users have experienced the hanging issues, even if they attempts to shut it down. Basically, in it one process remains in the memory preventing Outlook from shutting down.

To resolve this issue, you have to quit unwanted task from the Task Manger. For this, right-click on Task bar and then select Task Manger. After that, select the unwanted task and click on the End Process.

# Start Outlook in Safe Mode

Every time something wrong happens with Outlook, Microsoft recommends you to start Outlook in safe mode. To launch Outlook in safe mode:

  • First of all go to Start Button.
  • Then search for Outlook.exe/safe in cmd.
  • Now it will ask for your approval to launch the application in safe mode by displaying this massage.

  • Click Yes and the program will be launched.

# Update your Window

May be your Windows is not updated and Outlook may not function if your Windows is not upto date. (missing full stop)

Steps to Update Windows

  • To begin, click on Start menu and type update.
  • Click Windows Update.
  • Wait till the updating process completes.
  • Now, click on the Install Updates.
  • After the updates are installed, restart your windows.
  • Then open your Outlook and click on the File option.
  • Select Office Accounts. Click on the Update option >> Update Now button.
  • After the updating process is completed, reopen the Outlook and it will run properly.
# Make Sure Your Outlook is Not Working On Large Processes

Outlook stores thousands of messages and allows to read them any time. Whenever a user tries to delete large amount of data at once, Outlook starts hanging. See the status bar you will know that the process is still in progress. In that case, give Outlook some time to complete all the process and afterwards, it will work normally.

# Repair your Office Program

Sometimes just by repairing your office program, ‘Outlook is not responding’ issue and other issues related to Outlook can be resolved.

Steps to repair Office Program

  • To begin the process, quit all Office programs that are running in the background.
  • Go to Control Panel >> Program and Features
  • Right-click on the Microsoft Office located in the list of installed program.
  • Select Change >> Repair
  • After that click on Continue button.

# Repair Your Outlook Data File

Outlook may not work properly if there is an error in Outlook data files you are using. So, to repair corrupt PST file, follow the steps mentioned below:

  • First of all, open Windows Explorer.
  • Then, go to C:\Program Files (x86)\Microsoft Office\root\Office16.
  • Now click on Browse and select a PST file to repair.

  • Then, click on the Start button.
  • Check the Make backup of scanned file before repairing box.

  • Now click OK to finish the repair.

# Create New User Profile

In Outlook you can create multiple profiles and can add a new email to a profile.

Steps to create a new Outlook Profile

  • Close Outlook.
  • Now, go to Start >> Control Panel >> Mail >> Show Profiles.
  • Choose Add, type a profile name in the Profile Name box and click OK.
  • Fill the information required.
  • After creating the Outlook Profile, on the Show Profiles dialog, choose Prompt for a profile to be used.
  • Open Outlook and choose your new profile
NOTE: If by creating a new profile solves the issue, then delete the old profile.

Final Words

Any small error in Outlook can break the continuity of work and there can be loss of data also. To overcome this situation, it is important to fix the issue as soon as possible. Thus, to fix the Outlook is not responding problem, a user can try various solutions given above. These solutions will definitely resolve your problem in an efficient way.

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In order to remove duplicate emails from Outlook 2016, 2013, 2010 or any other version of MS Outlook, we must have a reliable solution, so that we can delete unnecessary copy of Outlook mailbox data. This duplicate data results in degrading the overall performance of Outlook, due to which, we begin to get less productivity in Outlook. So, to remove duplicate emails in Outlook, let’s learn an easy and effective way.

Factors Responsible for Duplicate Emails in Outlook 2016, 2013, 2013 & 2007

1. Incorrect Outlook Rules Configuration
If rules are configured incorrectly by mistake or any reason, this might confuse user and lead to face data duplication in Outlook.

2. Corrupt Email
If by any chances, there is corruption in emails, it might result in generating multiple copies of messages in Outlook.

3. Improper Account Setup
Sometimes users keep creating multiple user names for the same account, which results in duplication in Outlook data.

4. Poor Internet Connection
Everytime an email is delivered, an acknowledgement is sent to the sender. This message is not received when there is slow internet connection, instead it makes Outlook think that email is somewhere between the transaction. So, in every send/receive cycle, it keeps sending it again and again causing data duplication.

5. Add-ins Like Anti-Virus Scanner
If you have installed a third party application like Anti Virus scanner on your system, it might interrupt the Send/Receive request in Outlook.

Solution to Remove Duplicate Emails in Outlook 2016, 2013, 2010 & 2007

1. Properly Configure Rules

To eliminate any confusions, make sure your Outlook Rules are configured properly, in order to remove duplicate emails from Outlook 2016.

2. Inbox Clean Up

MS Outlook provides one inbuilt utility to filter your Outlook mailbox, that is Clean Up. It can be run manually to delete duplicate emails from Outlook.
Go through the steps below:
1. Run MS Outlook
2. Choose the Inbox folder containing duplicated emails
3. Navigate to Home and select Clean Up option. Also, select any one option, as cause for showing up the replicated items.
  • Choose Clean Up Conversation option. This will remove the duplicate email messages residing in the conversation to Deleted Items folder
  • Clean Up Folder option allows you to remove duplicate email messages from a specific folder
  • Clean Up Folder and Subfolders will clean up folders along with subfolders
4. Now, right-click on Deleted Items >> Empty folder to permanently delete the duplicate Outlook mailbox

3. Anti- Virus Application

Although Anti-Virus Program is protecting our system from several threats, we can’t compromise with our system’s security. So, as a wayout, just know the way to disable email protection by visiting anti-virus instruction manual and disable it.

4. Expert Solution

SysTools Outlook Duplicates Remover is a genuine solution to delete Outlook duplicates effectively. It improves the performance of Outlook by removing junk data from MS Outlook. This software is a complete package to remove duplicates from multiple Outlook Mailbox. It provides some effective features like listing files with attributes and then remove multiple duplicate PST files. Also, it supports Outlook 2016, 2013, 2010 and all below versions to remove duplicate emails from Outlook.

Final Words

The occurrence of duplication in Outlook Mailbox is not a big deal if we treat it with the right solution. As discussed in the above write-up, these all methods are the best solutions to remove duplicate emails in Outlook 2016, 2013, 2010, 2007 & below versions. One can try all these methods to delete duplicate messages in Outlook 2016 and make their Outlook more efficient, productive and faster.