Backing up the crucial data is one of the most valuable tasks in today’s growing technology world. It can be possible users may encounter such type of issues like system failure, power crashed or some virus infections. Therefore, to safeguard the data it is necessary to maintain periodically backup of users accounts for future reference. The article has been aimed to discuss some of the most famous commercial backup software. Out of these top 5 free backup software, users can go for it. Consider the following scenarios that help to understand more clearly:

Scenario 1: Most of the time, users have faced internet connectivity issue and at that moment they were unable to access all important files, which are saved on the Web. To overcome this problem, hopefully, these 5 automatic cloud backup solutions will help to access the lost or deleted items safely and securely.

Scenario 2: Sometimes many users having issues while using the mail client, accidentally they have deleted their essential data from their account. So, they become helpless to recover their deleted or lost data again. At this situation, most of the users looking for an alternate solution. So to overcome such issues they can pick any one solution amongst all in an appropriate manner.

Reasons Behind to Take Backup

There are plenty of reasons due to which backup is required and some of them are mentioned below:

  1. Exceeding Storage Capacity – Sometimes, email account becomes over flooded with the unlimited messages and then, storage capacity is exceeded and leading to data loss.
  2. Unintentional Deletion – The users all of sudden may delete their important mail, which can be restored from a trash folder only within 30 days. It becomes quite complex to recover them later.
  3. Protect from Failure – Keeps the backup of required files for future reference. For an instance, sometimes due to some disaster, network fail at that duration users can keep the backup files where existing files are available for future use.

So, it is advised to maintain the backup of each email so that users can be easily recovered in any adverse situations.

Well, in below section the other substitute solutions discussed to backup users data on regular basis. This article covers a list of best 5 cloud backup solutions, considering the factor such as: Usually, most of the users are working with many mail clients but sometimes they cannot access their emails properly due to internet connectivity, system faults or virus attacks. Thus, to solve all such cases we have suggested 5 best free backup software for professional users. Just pick any solution that is most closely matches to your requirement

Steps of Yahoo Backup Application

The Yahoo backup software helps to how to take backup of Yahoo emails. Here, we are discussing the complete procedure of the software:

  • Step 1: First, you need to launch the Yahoo backup Software on the local machine
  • Step 2: Then, choose the preferred email formats out of these three PST/EML/MSG file type to export Yahoo email easily
  • Step 3: Now, click on the Filter option for selective backup emails folder
  • Step 4: In last, you can export any file type successfully

Steps of Hotmail Backup Tool

Now, we are explaining the step-wise process of Hotmail backup software. To follow the below points:

  • Step 1: You need to Download and Install Backup Hotmail Account emails to the source machine
  • Step 2: After this, select the email file out of these 3 PST/MBOX/MSG/EML formats and convert it into the desired file type
  • Step 3: Next, you will choose the filter Options for backup selective email folder
  • Step 4: Now, clicking on start icon to begin the Hotmail Backup process

Steps of Office 365 Backup Software

Here, the following steps to take backup of Office 365 mailbox by performing below-stated points:

  • Step 1: Initially, you need to Login the Office 365 suite and provide the required credentials which you want to take backup
  • Step 2: Now, select the mailbox items of Office 365 account those are essential for archive mailbox
  • Step 3: Browse the destination location in your system for saving Office 365 data item to hard drive or even in local server
  • Step 4: Select the PST file format, if you need to download Office 365 mailbox to PST Otherwise choosing the EML option to backup Office 365 mailboxes as per your choice

Steps of AOL Email Backup Tool

Let us follow these steps to maintain the backup of AOL email messages such as:

  • Step 1: First, you have to download & Install AOL email backup software locally
  • Step 2: Now, selecting the required file format like PST, MBOX, EML or MSG that you want to migrate
  • Step 3: Next, choose the Filter Options for selecting Backup Email Folders
  • Step 4: Finally, you can successfully export AOL emails to hard drive

Step of Gmail Backup Tool

Gmail Backup is the well-known software to backup entire Gmail account data within few steps. Let us mention some of the following steps of Gmail backup software to access emails:

  • Step 1: You must Install and Launch Gmail backup software on local machine
  • Step 2: Choose the particular format from the given 4 file type (EML, MBOX, PST, MSG) to export Gmail messages into it
  • Step 3: Now, selecting all data items like emails, contacts, calendars and document to take the backup
  • Step 4: In order, click on the start option to initiate the downloading of Gmail account data

After describing all such applications with stepwise procedure users enable to download and take backup of emails in an appropriate way. Moreover, users can use any procedure as per their convenience.


As a safety measure, many users are always advised to maintain the backup of each mail on regular basis. Generally, users prefer to backup the system data so that it can be useful for future reference in case of system failure, migrating to other computer or data loss. Therefore, in the previous section, we have covered top 5 free backup solutions like Gmail backup, AOL backup, Hotmail backup, Office 365 backup and Yahoo backup as well. All these software keeping the data safe and secure in an efficient manner. Users can use any approach to maintain the backup of data without any kind of data loss. Also, we have discussed each solution along with its complete step to run the software.

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Diptesh Kumar Bhakat is proud to be the author of fastest growing tech blogs. He is a tech-savvy, SEO Expert, SMO Expert, SMM Specialist and a professional Blogger. Except blogging, he is so much found in photography, superbike riding. He has a very close attachment to the tech world and loves to blog on his fav topics. He has also contributed to many regional dailies and authored guest posts on some of the leading tech blogs. Professionally, he is a tech blogger and reviewer. he is a very energetic person who constantly puts up an evil smile to counter any obstacle in his manner. This dude is highly unpredictable and in reality, you can’t recognize what’s coming from him…be it his articles, generating an aura, or his personality. Mr. Diptesh is completed his B.Tech in Mechanical Engineering, as everybody thinks about one question that how a mechanical engineer can make a website?? Is it strange!!!!!!!! Yes it is. But there is a big story we will update soon.


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