Export PST to MSG by using simple manual methods that will help you to convert Outlook PST to MSG without any hassle.

Check Out Ways to Export PST to MSG File in a Proper Manner

Microsoft Outlook can read emails in multiple different file formats: OST, PST, MSG and EML. It stores individual messages in a single file with .msg extension. Complete mailbox data including emails, contacts, calendar items are stored in a PST file. Many users look to export PST to MSG, in order to read individual emails outside of Outlook. They find it easier to read email messages from a single MSG file than from an Outlook data file(.pst). This post describes all the steps necessary to save an email as .msg file. Read more to find out the best way to export outlook email to .msg file in an easy and efficient way. Then, save them to a hard drive on Windows PC. 

PST File
This is a type of Outlook data file that is stored locally on a user’s PC. It is proprietary to Outlook application and can be read only using the email client. To read emails from PST file to MSG, one needs to extract messages from a PST file. Every email that comes in POP3 accounts for Outlook 2013 and 2016 is saved in this file format. This mail database file can be used to backup mailbox data and archive email folders. One can also export Outlook messages to MSG files by extracting them from a PST file. Then, emails can be deleted from the email client to free up space on the server for future communications. It is of two types: UNICODE and ANSI. Both are used by Outlook in its various versions.

This is a file type used to save individual messages in MS Outlook and Exchange accounts. It is an ASCII text file containing email header, body and attachments. It is the best way to store emails outside of Outlook. It saves a single email is a single file with .msg extension. It is not a propriety format and can be read using a text editor.

Need to Convert PST File to MSG

Following are the some of the reasons for extracting individual messages as .msg from an Outlook data file(.pst): 
  1. Manageable: It is easier to manage individual message files than a complete mailbox archive in PST. 
  2. Easy Storage: It is the best way to store emails outside of Outlook in .msg files. Easy
  3. Access: It is easier to access and read email messages on a Windows PC. 
  4. Forensics Analysis: The MSG format helps in detailed analysis of an email message.
  5. Corruption in PST: Many administrators convert PST file to MSG files in case of a corrupt .pst file.

Methods to Export PST to MSG

Following are the steps needed to extract individual messages from a PST file and save it is .msg format:

Solution#1 Manual Approach

  1. First, create a new folder on Windows Desktop. 
  2.  Then, open Outlook 2010, 2013 or 2016 to extract emails from PST file. 
  3. Next, go to the Inbox folder. Select the email message that needs to be saved outside Outlook.
  4. Then, drag and drop that email to the desktop folder. 
  5.  Finally, repeat this step for rest of the emails.

Limitations of Manual Process

  1. Limited for Some Emails: The manual solution can be used for important emails. It is very difficult to backup an oversized PST file. 
  2. Time-Consuming: It can take up a lot of time to export PST to MSG file format

Solution#2 Use an Automated Approach

The manual process can be long and tiring for any individual. It can take a lot of time to move multiple individual emails from PST file one at a time. For a more professional touch, use the PST Converter. It is very easy and simple tool, but also quite effective. It can convert PST file to MSG in bulk. It allows a preview of each email item before conversion. It also quickly scans the PST file for any infections or corruption. Any recently deleted or lost email data is immediately recovered.


Microsoft Outlook is very popular email client used by many organizations worldwide. There are multiple users that would prefer to read PST emails without Outlook. They look for a solution online to extract individual messages from a .pst file on a Windows PC. This post is an answer to all those looking to export PST to MSG. It describes a perfect manual solution that is universal to all versions of Outlook. It also explains an automated solution to make the task even simpler.

About Author

Diptesh Kumar Bhakat is proud to be the author of fastest growing tech blogs. He is a tech savvy. Mr. Diptesh is currently pursuing his B.Tech in Mechanical Engineering. He has a very close attachment with the tech world and loves to blog on his fav topics. He has also contributed to many regional dailies and authored guest posts on some of the leading tech blogs. You can reach him through Facebook, twitter, Google+ and linked-in.

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