Are you tired of searching appropriate methods to reduce lotus notes mailbox size? Keep calm then, as we have come up with some astonishing solutions to resolve this difficulty in Lotus Notes. However, before that let us learn a brief introduction about Lotus Notes mailbox and the major reasons for its size reduction.

Lotus Notes Mailbox Size Not Reducing? Try This

Lotus Notes Mailbox Size Not Reducing? Try This
Lotus Notes Mailbox Size Not Reducing? Try This

Are you tired of searching appropriate methods to reduce lotus notes mailbox size? Keep calm then, as we have come up with some astonishing solutions to resolve this difficulty in Lotus Notes. However, before that let us learn a brief introduction about Lotus Notes mailbox and the major reasons for its size reduction.

Brief Introduction to Lotus Notes Mailbox
IBM developed the first distributed document database supported application, known as Lotus Notes. This desktop-based email client consists of emails, contacts, calendar entries plus ToDo items etc. The entire data items of this application are saved in a single database file. With the growing recognition of Lotus Notes, it becomes easy for users to store, communicate, and swap information among one another. Sometimes while working with this email client, users face some common problems. In this article, we will discuss one such problem faced by most of the users of this mail client: Lotus Notes mailbox size not reducing.

Causes to keep Mailbox Database in a Convenient Size
‘I have cleaned my mailbox, but nothing happens’, it is one of the most common sentences of Lotus Notes users often say. The Lotus Notes offers a limited mailbox quota to every account and users have to maintain it via deleting unwanted emails. What will happen if you will maintain your mailbox in manageable size?

1). Improved database performance
2). Limitation of resources (hardware)
3). Saves hard disk storage space
4). Rapid backup and data recovery

Checking Lotus Notes Mailbox Size; For checking the current size of Lotus Notes mailbox:
1). Open Lotus Notes mailbox
2). Choose File option then click on Database
3). From menu list, click on Properties option

Is there any Mailbox Size Limit?

The Lotus Notes mailbox has a fixed data size limit 40 MB (mailbox data). The time when mailbox file size gets larger than the defined size limit then, the mail incoming process becomes stopped. After that, users cannot save any new email as well as calendar entries. It also stops the email forwarding service. If you will try to forward any email then you will get an error message that:

“Cannot allocate database object - database would exceed its disk quota!”
Note: If you are using Lotus Notes R5, a warning prompt will display when your mailbox will reach about 35MB.

Manual Approach to Compact the Lotus Notes Mailbox Size
Lotus Notes mailbox include useful and unused space (white space). Via reducing the mailbox size it will remove the white space.

Now, how to reduce Lotus Notes mailbox size? To do this follow the down mentioned guidelines:

1. Launch Lotus Notes application
2. In toolbar, click on the File tab
3. From the menu list select Database >> Properties
4. In Database Properties wizard, click on ‘i’ symbol
5. Then, click on the Compact button. After doing this, users can reduce various files of Lotus Notes in a single attempt.

Things to Maintain your Lotus Notes Mailbox Size
a). Do not save drafts with large attachments
b). Do not keep all your emails in Inbox folder
c). Delete unnecessary emails from mailbox
d). Do not save a copy of every sent email

Are you wishing to move from Lotus Notes to MS Outlook?
Due to effective cost, attractive features and simple interface of MS Outlook, Lotus Notes users sometimes wants to migrate themselves into it. Are you one of those users who gets annoyed by the complexity of Lotus Notes and want to move into Outlook? Then, for an easy data migration of Lotus Notes NSF to PST, we recommend an amazing utility: NSF to PST Converter. It is the most reliable and tested utility to migrate your data safely. This application is capable to move your entire mailbox data items into Outlook even without a single data loss. 

The Final Verdict 
Various associations are using different platforms for cross-interaction. However, Lotus Notes is an email client that is gaining fame among its users. Just like other applications, it also has a limited storage space. To maintain mailbox size, users try to reduce it. However, when they become unable to reduce its size then, they search for their queries. Therefore, considering the needs for the solution to reduce Lotus Notes mailbox size, we have discussed a reliable manual method. If you are wishing to move from Lotus Notes to Outlook then, NSF to PST Converter is one such a reliable method to operate this task successfully.
Diptesh

About Author

Diptesh Kumar Bhakat is proud to be the author of fastest growing tech blogs. He is a tech savvy. Mr. Diptesh is currently pursuing his B.Tech in Mechanical Engineering. He has a very close attachment with the tech world and loves to blog on his fav topics. He has also contributed to many regional dailies and authored guest posts on some of the leading tech blogs. You can reach him through Facebook, twitter, Google+ and linked-in.

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