There was a time when Lotus Notes is the most popular collaborative software among the organizations. It is a convenient email platform that removes the email communication gap between the users. Although, over the period of time, the Microsoft Outlook desktop-based email client gained popularity among the home-users and Organizations. As a result, Lotus Notes email software esteem breaks down extremely. On the other side, Outlook brings so many advanced features that make it most recognizable email client of this arena. The Outlook on web, is another robust application of Microsoft and attracts the IBM Notes users so quickly to switch in to Outlook environment. Though, moving from Notes to Outlook environment, there is a requirement to convert Lotus Notes database to Outlook supported database file. This can be easily done by the Convert Lotus Notes NSF to PST software. Therefore, in this article, we will illustrate the convenient approaches to export data from Notes database and get into Microsoft Outlook.

Probable Reasons for Moving Data From Notes NSF file
There are several reasons due to which users exporting data from a Lotus Notes database(.nsf) file. The major ones are listed below:

1. Without the internet connection, users cannot perform any task in the Lotus Notes. However, Outlook allows the users to work in an Offline environment. Whenever the internet connection established, the Outlook automatically sync all modifications done in the offline mode with the Server. 
2. The Outlook has better database security management as compared to IBM Notes client. Also, Outlook stores all of the data in PST file that is compatible with every version of Outlook. 

3. The self-explanatory user interface of Outlook is far better than Lotus Notes. It comprises all the important tabs on the top of the Outlook page that can be easily visible. So, users do not require to find the desired option every time while working with Outlook. 

4. The Outlook execution rate is very fast that makes the entire working process so facile. On the other hand, Lotus Notes execution speed is not good enough. 

That’s why organizations move data from Lotus Notes database and import into Outlook profile.

How to Export Data from a Lotus Notes Database?
The IBM Lotus Domino server can convert all of the Lotus Notes databases into a comma separate values (or CSV) file format. Furthermore, this resulted CSV file can be easily imported into other application such as Outlook, Microsoft Excel, MS Access and more. To do this, first create a backup of Lotus Notes database and then follow the complete procedure that is described below:

1. Launch Lotus Notes desktop application on the system. 
2. After that, pick those files that need to be exported. Click on Open button. 
3. Go to File tab and select the Export option from the resulted drop-down menu.
4. Select a location where you want to save CSV file. Also, from the Save as type option, select Comma Separated Values option. 
5. Now, select either All documents or Selected documents and click OK to start the process. 
6. Once the process has completed, close the Notes application. 
7. Open MS Outlook in the system. 

8. Select File >>Open >>Import & Export. 
9. From the Import and Export Wizard, pick the Import from another program or file and click on Next. 
10. After that, select the Comma Separated Values (Windows) option from the Import a file dialog box. Click on Next. 
11. Browse that Lotus Notes CSV file that you create earlier and click Next. Here, you can also select Replace duplicates, Allow duplicates, Do not import duplicates option.
 12. Choose a location where you wish to import data and select the Next button.
 13. Finally, click on Finish in order to export Notes database into Outlook.

Drawbacks of Native Solution
If a user has the small amount of data in Lotus Notes, then he/she can go for the manual approach. But, considering an enterprise, they have a huge amount of data in the Notes NSF database. Thus, they cannot afford a manual approach because it gets failed while dealing with the bulk amount of data. Many more limitations are associated with the above-mentioned method, major ones are listed below:
It is evident from above that the process is quite lengthy and complex for a naive user It might be possible that database becomes altered or delete during the export procedure. It is not a professional way because it does not guarantee the migration of large-size NSF file to Outlook supported PST format.

Sure-Shot Solution to Export Data from a Lotus Notes NSF
Professionals never recommend the manual solution to extract data from a NSF database because there is a great risk on the databases. So, it is better to pick a trustworthy third-party application. One of the popular and adept software is Lotus Notes NSF to PST Converter. On a basic note, it is designed to migrate Lotus Notes database to Outlook PST, Live Exchange Server & Office 365. Apart from this, it has several highlighted features that make it different from other third-party application tool.

Export complete mailbox of Lotus Notes to Outlook PST file No need to connect Lotus Domino server to IBM Notes Able to export encrypted emails from NSF to Outlook PST Provide an option of mapping CN values from name.nsf file Migrate Bulky NSF file to Live Exchange Server mailboxes Always maintain the folder hierarchy of folder during a process Compatible with Windows 10,8 and all its below versions


It is evident from the above that people are choosing Outlook over the Lotus Notes. Hence, in this article, we have discussed the most appropriate manual solution as well as a professional approach to export data from Lotus Notes(.nsf) and accordingly move into most popular email client i.e. Outlook application.

About Author

Diptesh Kumar Bhakat is proud to be the author of fastest growing tech blogs. He is a tech savvy. Mr. Diptesh is currently pursuing his B.Tech in Mechanical Engineering. He has a very close attachment with the tech world and loves to blog on his fav topics. He has also contributed to many regional dailies and authored guest posts on some of the leading tech blogs. You can reach him through Facebook, twitter, Google+ and linked-in.

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