Best Way to Remove Duplicate Emails in Outlook – Step by Step Guide

In order to remove duplicate emails from Outlook 2016, 2013, 2010 or any other version of MS Outlook, we must have a reliable solution, so that we can delete unnecessary copy of Outlook mailbox data. This duplicate data results in degrading the overall performance of Outlook, due to which, we begin to get less productivity in Outlook. So, to remove duplicate emails in Outlook, let’s learn an easy and effective way.

Factors Responsible for Duplicate Emails in Outlook 2016, 2013, 2013 & 2007

1. Incorrect Outlook Rules Configuration
If rules are configured incorrectly by mistake or any reason, this might confuse user and lead to face data duplication in Outlook. 2. Corrupt Email
If by any chances, there is corruption in emails, it might result in generating multiple copies of messages in Outlook. 3. Improper Account Setup
Sometimes users keep creating multiple user names for the same account, which results in duplication in Outlook data. 4. Poor Internet Connection
Everytime an email is delivered, an acknowledgement is sent to the sender. This message is not received when there is slow internet connection, instead it makes Outlook think that email is somewhere between the transaction. So, in every send/receive cycle, it keeps sending it again and again causing data duplication.

5. Add-ins Like Anti-Virus Scanner
If you have installed a third party application like Anti Virus scanner on your system, it might interrupt the Send/Receive request in Outlook.

Solution to Remove Duplicate Emails in Outlook 2016, 2013, 2010 & 2007

1. Properly Configure Rules

To eliminate any confusions, make sure your Outlook Rules are configured properly, in order to remove duplicate emails from Outlook 2016.

2. Inbox Clean Up

MS Outlook provides one inbuilt utility to filter your Outlook mailbox, that is Clean Up. It can be run manually to delete duplicate emails from Outlook.
Go through the steps below:
1. Run MS Outlook
2. Choose the Inbox folder containing duplicated emails
3. Navigate to Home and select Clean Up option. Also, select any one option, as cause for showing up the replicated items.
  • Choose Clean Up Conversation option. This will remove the duplicate email messages residing in the conversation to Deleted Items folder
  • Clean Up Folder option allows you to remove duplicate email messages from a specific folder
  • Clean Up Folder and Subfolders will clean up folders along with subfolders
4. Now, right-click on Deleted Items >> Empty folder to permanently delete the duplicate Outlook mailbox

3. Anti- Virus Application

Although Anti-Virus Program is protecting our system from several threats, we can’t compromise with our system’s security. So, as a wayout, just know the way to disable email protection by visiting anti-virus instruction manual and disable it.

4. Expert Solution

SysTools Outlook Duplicates Remover is a genuine solution to delete Outlook duplicates effectively. It improves the performance of Outlook by removing junk data from MS Outlook. This software is a complete package to remove duplicates from multiple Outlook Mailbox. It provides some effective features like listing files with attributes and then remove multiple duplicate PST files. Also, it supports Outlook 2016, 2013, 2010 and all below versions to remove duplicate emails from Outlook.

Final Words

The occurrence of duplication in Outlook Mailbox is not a big deal if we treat it with the right solution. As discussed in the above write-up, these all methods are the best solutions to remove duplicate emails in Outlook 2016, 2013, 2010, 2007 & below versions. One can try all these methods to delete duplicate messages in Outlook 2016 and make their Outlook more efficient, productive and faster.

How to Backup Lotus Notes Email to Hard Drive Smoothly

Lotus Notes users always have inconvenience related to storage space in their day-to-day task. Therefore, in this article, we will provide an easy technique to understand how to backup Lotus Notes Email to hard drive.
In business, it is necessary to use an email application for professional and convenient communication with clients, customers, and employees. IBM Notes is generally used by enterprise due to its business collaboration software. The primary function of Lotus Notes is to send and receive emails with the several clients. All of these data stored in the Notes database management file known as Notes Storage Facility (or NSF) file. As we know, enterprises have to deal with lots of people through email. Hence, it starts increasing the size of Notes database file. As a result, performance of the IBM Lotus Notes program decline significantly. Therefore, creating a backup of the Lotus Notes emails is a good way to reduce the size of database file and clear up space for the new data item. Therefore, in the upcoming section, a professional NSF to PST Converter Software method will describe that help the users to comprehend how to backup Lotus Notes email to hard-drive.
Benefits of Lotus Notes Email Backup to Hard Drive
There can be many advantages to archive Lotus Notes email to hard-drive. The common ones are described below:
  • If any user wants to switch to a new computer and needs to access the old emails of Lotus Notes, then they can create a backup of Notes email in the hard-drive and transfer them to the new machine.
  • If one has to create a backup of Notes emails to just recover lost emails from any future disaster. So, in any occasion, when the emails can be accidentally deleted from the IBM Notes application. Users can recover the email file easily with the help of Notes email backup file.
Why Save Lotus Notes Email Backup to Hard-Disk?
It is evident from the above that backup of Notes email file has several advantages. Hence, creating a copy of Lotus Notes email to hard-drive widespread its viability. To understand this, let us consider an idealized real-world scenarios taking from an internet forum. With the help of queries, users can clearly understand the situation:
“Hello, due to lack of space my Lotus Notes 8.5 email application is not working properly. I am facing several issues while accessing the Notes program. So, I am looking to change my email client to Outlook. But, I also want my old IBM Notes emails in my new Outlook profile. I read somewhere that to export Lotus Notes email to Outlook requires NSF to PST conversion. Can anyone knows the way how to backup Lotus Notes 8.5 emails to Outlook PST?. Thanks!”

“Hi, In my company we are using Lotus Notes email service. I know, it is an old email client and many new email clients are available in the market. But Notes offers better database security, so we prefer this instead of any other. My question is “what is the method by which I can compress my Notes email in one single backup file”. So, it will help me to make some storage space without losing any important email message.”

Quick Tip: Here, we are describing a reliable and result-centric software to backup Lotus Notes email to hard-drive. With the help of this software, user can also migrate into the Outlook email application. How to Backup Lotus Notes Emails to Hard Drive – Want To Know?
If a user wishes to transfer his Notes emails database to a new email client like Outlook, then they can create Lotus Notes email backup in hard drive in PST format. After that, he/she can easily import the Outlook supported PST format in the MS Outlook email service. 
The number of methods are available that can copy Lotus Notes emails to hard-drive. Although most of them are not result-oriented i.e. it cannot provide the satisfactory result. So, with the help of this article, an automated solution is introduced known as NSF to PST converter. It is an expert solution that can quickly take backup of Notes database in Outlook supported format. 
With the help of this tool, users can copy Notes emails in PST format locally. Moreover, PST file format is further supported by Microsoft Outlook. The added advantage of the tool is, it can also take backup of Notes emails, calendars, tasks, notes, journal, name.nsf to Exchange Server, or Office 365 smoothly. Now, let us find out the interesting working of NSF to PST converter tool. 

Start the software and select the Lotus Notes database file that is to be exported by under the Browse section.

In case of creating a separate backup file of Notes contacts, the user can check “Migrate Contacts into separate .pst file” option. Moreover, if you want to select the particular folder backup in PST format, then choose Select Folders option.
Here, you can select the desired folders to export and click on Apply. Also, users can customize the resultant file by applying the filter on them. Then, click on Export.
The Export Progress page will display the live streaming of NSF to PST conversion.

Once the Lotus Notes NSF file gets fully converted into PST format, it saves locally on the system. Also, a notification message will display the software as shown below: The Observational Verdict
In this article, we have described an affordable and secure way to backup Lotus Notes email to hard-drive. The NSF to PST converter tool has advantage to save Lotus Notes email to hard-drive in PST file format. The personal storage file or PST, is the default database management file of MS Outlook. So, user can easily access its Lotus Notes emails in the Outlook application. Hence, it is an excellent way to take backup of Lotus Notes email in hard-drive without losing any information.

Fix Outlook 2010 Stuck on Verifying Data Integrity Error in Outlook OST Files

Yesterday, when I started my Outlook 2010 program, a screen appears stating “verifying data integrity”. However, the process was running at very slow pace and when it reaches 100%, it starts the Verifying Data Integrity check again. It was becoming so irritating that I shut down my system and start it over again. At that time, I did not see the same message but Outlook is not working either. So, I got clear that verifying data integrity check is still going on just not visible. After that, I tried every possible way of fixing it but did not succeed. Now, I am fed up of trying these troubleshooting tricks.

After doing some research, I came to know that it can be due to an issue in Outlook data file also. It can be possible that there is some problem with OST file. Thus, looking for some foolproof solution to fix Outlook 2010 stuck on verifying data integrity error in Outlook OST files.
Why Outlook 2010 Stuck on Verifying Data Integrity?
If a user’s Outlook 2010 stuck on verifying data integrity search, then one of the major possible reason behind it is corruption in Outlook OST file or OST file becomes inaccessible. Now, there can be various possible reasons that can result corruption in Outlook OST file and all of them are listed below:
If any of this situation occurs, then there are chances that Outlook OST file will become corrupted and leads to Outlook 2010 stuck on verifying data integrity error in OST file. Thus, to bring Outlook back in the normal functioning state, it is important to do every possible thing.

How to Fix Outlook 2010 Stuck on Verifying Data Integrity Error in Outlook OST Files?
There are different workarounds that a user can try to resolve this issue. In this section, we have covered both manual and third party solution to fix OST corruption issue and verify data integrity error.

Manual Trick to be Used at Startup

The very first thing that a user can try to fix slow loading of Outlook 2010 verifying data integrity is to follow the simple troubleshooting steps discussed below:
  1. First of all, click on the Cancel button to exit from the Outlook startup window
  2. After that, hit on the ALT + CTRL + DEL key to open the Task Manager
  3. Then, you need to choose Outlook.exe from the Processes tab and click on the End task button. Exit the Task Manager
  4. Now, simply start Microsoft Outlook again. Here, verifying data integrity message will be displayed on the screen
  5. Be patient and wait until verification process is going on as it might takes 5 to 20 minutes depending on the size of your Outlook mailbox
  6. As the process completed, the Outlook will be opened and this message will not appear again
Now, it might also happen that a user is not able to overcome this issue by following the steps mentioned above. It can also be possible that there is corruption in Outlook OST file. However, it is a simple troubleshooting trick not a guaranteed way of overcoming the corruption issues of Outlook data file.

Alternative Solution to Fix Outlook 2010 Stuck on Verifying Data Integrity Error
The main reason behind this issue can be corrupt OST file also. In this case, a user is suggested to use a third-party tool named as OST Recovery. It is one of the widely used application to repair corrupt OST file in a seamless manner. The software recovers all data items stored within the OST file and Convert OST files to PST with like emails, contacts, calendars, etc., without any limitations. It is capable to remove both minor and major level of corruption from OST file. Moreover, a user can run this application of any version of Micro Windows OS.
Small issue in Microsoft Outlook can break the continuity of work and overall performance. Outlook 2010 stuck on verifying data integrity error in OST file is also one such kind of issues. Thus, to maintain the continuity of work, it is important to get rid off this error as soon as possible. Keeping this requirement of Outlook’s users in mind, all possible methods to fix this error are covered in this blog.

Exporting Data from a Lotus Notes Database(.nsf): A Step-by-Step Guide

There was a time when Lotus Notes is the most popular collaborative software among the organizations. It is a convenient email platform that removes the email communication gap between the users. Although, over the period of time, the Microsoft Outlook desktop-based email client gained popularity among the home-users and Organizations. As a result, Lotus Notes email software esteem breaks down extremely. On the other side, Outlook brings so many advanced features that make it most recognizable email client of this arena. The Outlook on web, is another robust application of Microsoft and attracts the IBM Notes users so quickly to switch in to Outlook environment. Though, moving from Notes to Outlook environment, there is a requirement to convert Lotus Notes database to Outlook supported database file. This can be easily done by the Convert Lotus Notes NSF to PST software. Therefore, in this article, we will illustrate the convenient approaches to export data from Notes database and get into Microsoft Outlook.

Probable Reasons for Moving Data From Notes NSF file
There are several reasons due to which users exporting data from a Lotus Notes database(.nsf) file. The major ones are listed below:

1. Without the internet connection, users cannot perform any task in the Lotus Notes. However, Outlook allows the users to work in an Offline environment. Whenever the internet connection established, the Outlook automatically sync all modifications done in the offline mode with the Server. 
2. The Outlook has better database security management as compared to IBM Notes client. Also, Outlook stores all of the data in PST file that is compatible with every version of Outlook. 
3. The self-explanatory user interface of Outlook is far better than Lotus Notes. It comprises all the important tabs on the top of the Outlook page that can be easily visible. So, users do not require to find the desired option every time while working with Outlook. 
4. The Outlook execution rate is very fast that makes the entire working process so facile. On the other hand, Lotus Notes execution speed is not good enough. 
That’s why organizations move data from Lotus Notes database and import into Outlook profile.
How to Export Data from a Lotus Notes Database?
The IBM Lotus Domino server can convert all of the Lotus Notes databases into a comma separate values (or CSV) file format. Furthermore, this resulted CSV file can be easily imported into other application such as Outlook, Microsoft Excel, MS Access and more. To do this, first create a backup of Lotus Notes database and then follow the complete procedure that is described below:
1. Launch Lotus Notes desktop application on the system. 
2. After that, pick those files that need to be exported. Click on Open button. 
3. Go to File tab and select the Export option from the resulted drop-down menu.
4. Select a location where you want to save CSV file. Also, from the Save as type option, select Comma Separated Values option. 
5. Now, select either All documents or Selected documents and click OK to start the process. 
6. Once t he process has completed, close the Notes application. 
7. Open MS Outlook in the system. 

8. Select File >>Open >>Import & Export. 
9. From the Import and Export Wizard, pick the Import from another program or file and click on Next. 
10. After that, select the Comma Separated Values (Windows) option from the Import a file dialog box. Click on Next. 
11. Browse that Lotus Notes CSV file that you create earlier and click Next. Here, you can also select Replace duplicates, Allow duplicates, Do not import duplicates option.
 12. Choose a location where you wish to import data and select the Next button.
 13. Finally, click on Finish in order to export Notes database into Outlook.
Drawbacks of Native Solution
If a user has the small amount of data in Lotus Notes, then he/she can go for the manual approach. But, considering an enterprise, they have a huge amount of data in the Notes NSF database. Thus, they cannot afford a manual approach because it gets failed while dealing with the bulk amount of data. Many more limitations are associated with the above-mentioned method, major ones are listed below:
It is evident from above that the process is quite lengthy and complex for a naive user It might be possible that database becomes altered or delete during the export procedure. It is not a professional way because it does not guarantee the migration of large-size NSF file to Outlook supported PST format.
Sure-Shot Solution to Export Data from a Lotus Notes NSF
Professionals never recommend the manual solution to extract data from a NSF database because there is a great risk on the databases. So, it is better to pick a trustworthy third-party application. One of the popular and adept software is Lotus Notes NSF to PST Converter. On a basic note, it is designed to migrate Lotus Notes database to Outlook PST, Live Exchange Server & Office 365. Apart from this, it has several highlighted features that make it different from other third-party application tool.
Export complete mailbox of Lotus Notes to Outlook PST file No need to connect Lotus Domino server to IBM Notes Able to export encrypted emails from NSF to Outlook PST Provide an option of mapping CN values from name.nsf file Migrate Bulky NSF file to Live Exchange Server mailboxes Always maintain the folder hierarchy of folder during a process Compatible with Windows 10,8 and all its below versions

It is evident from the above that people are choosing Outlook over the Lotus Notes. Hence, in this article, we have discussed the most appropriate manual solution as well as a professional approach to export data from Lotus Notes(.nsf) and accordingly move into most popular email client i.e. Outlook application.

A Reliable Approach to Fix “OST is not a Personal Folders File” Error

OST is not a Personal Folder File is a common error that many Outlook users face. If you are looking for a reliable and quick solution to this problem then you are at the right place. In this post, we will let you know how to resolve this error in a trouble-free manner. Besides the solution, readers will also know to elaborately about how to recover corrupted ost file in Outlook.  
An Introduction to MS Outlook
MS Outlook is one of the most popular email clients in the world. Outlook is basically a desktop-based email client, but users can connect it to Exchange Server or use it as a part of Office 365 Suite. Once Outlook is configured with Exchange Server, OST file gets created. Even if the user works in the offline mode of Outlook (when it is not connected to Exchange Server,) the data gets stored in OST file. Later, the data gets synchronized with Exchange Server. Though there are many benefits of Outlook OST files, users sometimes get errors related to OST files. The error we have chosen for this post is “Outlook.ost is not a Personal Folders File.” Until the error gets fixed, users keep getting this error message. As a result, it becomes impossible for the user to continue using Outlook.
Reason Behind OST is Not a Personal Folder File Error

To solve the error, the knowledge about the cause is mandatory. Often, Outlook fails to recognize OST file or synchronize it with the Server, and that is the time when this error occurs. We have compiled some of the major reasons for Outlook.ost is not a Personal Folders File error.
How to Resolve OST is not a Personal Folder File Error

If we go through the reasons, it will be seen that the damaged OST file is one of the biggest reasons for the occurrence of this error. In most cases, the error gets resolved if the OST file corruption is fixed. Here we will learn how to fix OST file corruption in order to terminate “OST is not an Outlook data file” issue. Both manual method and a reliable method will be described here.
Location of OST File
Before fixing the corruption issues of Outlook OST file, let’s learn the default location of OST file in a Windows system. Going to this directory, you can find the OST file:

C:Usersuser nameAppDataLocalMicrosoftuser nameusername.ost

Manual Method to Resolve Various OST Issue
Here is the manual method that can be used to fix Outlook data file error. As all manual methods contain a high risk of data loss, users should backup OST to PST file data before performing this manual technique.
  1. Navigate to Control Panel of your system and then double-click on Mail.
  2. A dialog box will open. Click on Show Profiles option and choose the Outlook profile you use.
  3. Now select Properties option and click on Email >> Exchange.
  4. Click on Change option and select the checkbox corresponding to Use Cached Exchange Mode.
  5. Now click on More Settings>> Advanced and then click on Offline Folder File.
  6. You have to go to Settings again and click on Disable Offline>> Yes.
  7. Now, open the settings of Offline Folder File>> click OK.
  8. Click Next>> Yes.
  9. Navigate to “Cached Exchange Mode” Settings to select Use Cached Exchange Mode option. Click OK.
  10. At last, click Next>> Finish>> Close.
Shortcomings of Manual Method
The manual method we have just mentioned is not the best way to fix “.ost is not an Outlook data file.” It is a lengthy process and it is difficult to perform this technique flawlessly. Moreover, this method is not completely reliable to fix OST corruption. Due to these shortcomings, most people use OST to PST Converter.

Reliable Method to Resolve OST File Corruption
However, there is a reliable way to fix damaged OST files. There are different applications available that can resolve corruption from OST files. OST to Outlook PST Converter is an application that is highly recommended by the experts to fix “OST corruption issue” issue. The software is capable of removing OST file corruption, even the major ones. Once the OST file gets fixed, it will not show “.ost is not an Outlook data file” error anymore. This program can be used in all latest versions of Microsoft Outlook including Outlook 2016.

“OST is not a Personal Folders File” is a critical issue for the Outlook users that can cause severe trouble for them. To solve the issue, we have shared two different techniques to fix Outlook OST f ile corruption. Users may try any one method, but it is wise to choose the mentioned tool because of its efficiency. It will fix all types of Outlook OST file corruption and ultimately make your Outlook free of “OST is not a Personal Folders File” error.

NSF to PST Converter – A Robust Software to Export Notes NSF files to Outlook

In this post, we will look upon a conversion software namedNSF to PST Converter.This program has been quite useful to export all IBM Notes files in PST format.
Our organization can be termed as large sized due to its employee count and business expansion. We have been a loyal subscriber of IBM Notes for a long time, which was previously known as Lotus Notes. Unfortunately, Lotus Notes could not keep in pace with the time. For this reason, we have deiced to switch to another office suite that has all contemporary features. Once we had chosen to migrate from Lotus Notes to Office 365, the biggest challenge for us was to export NSF to PST format.
After the decision of migration had become final, we started to look for converter applications that can smoothly migrate all our NSF files to PST. We have all our valuable files and data in IBM Notes, that we needed to be transferred in Office 365. We were not in a position to lose any data at all during migration. After trying several conversion software, we came across NSF to PST Converter Software. This application was capable of moving all NSF files to PST format. Being highly impressed by this tool’s features, we have decided to write this product review so that others can know about the superb functionality of this Converter.
SysTools NSF to PST Converter: An Overview
NSF to PST Converter is a utility that helps user to convert their data from NSF to PST format. Complete NSF files can be exported in PST format through this tool. After migration, it keeps both internet header and HTML formatting of the files. During our usage, we have noticed that it contains to advertisement or malware. Users can utilize this program without the worry of getting infected by virus or malware. Its user interface is easy to understand. That is why, both technical and non-technical users will not face any problem operating this application.
Central Features of NSF to PST Converter Application
Here are some prominent features of this tool that grabbed our attention:
This amazing tool has a lot of pros that are listed here.
1. Export Lotus Notes to Outlook as well as exports them to Office 365 & Live Exchange Server
2. Bulk NSF file export feature available
3. Ability to remove IBM Notes file encryption
4. Compatible with Outlook 2016 and all other versions
    There are no cons of this software worth mentioning. The only drawback that can be pointed out is that this application is a Windows-based tool. It will not function on Mac OS.
    Final Verdict
    The requirement of our enterprise was wide ranging as well as sensitive. With so many similar applications available in the market, it was not an easy task to choose one tool. We had tried other programs beforehand but no other tool was able to fulfill our requirements. After using the demo version of this converter, we have decided to put the responsibility of NSF to PST conversion on this utility. NSF to PST softwareis an expert in exporting IBM Notes files to PST in a true sense. We are happy to rate it with 9.8 out of 10 for its brilliant performance in converting NSF files in PST format.

    Things to Do When Scanpst.exe is Missing From Computer

    Robert Perry: “I have updated from Office 2013 to 2016. I have a corrupt Outlook data file and I cannot open it. I tried to find a way to scan this corrupted file, but scanpst.exe is missing from my computer. Where can I get it from? Is there any way to repair Outlook OST file? Any help or suggestion would be greatly appreciated.”

    Are you also seeking an answer to the same query? Are you also stuck in the same problem? Well, do not lose hope as the problem can be easily fixed with the help of solutions explained in the post. So, let us get started.
    MS Outlook equips the user with an inbuilt utility to resolve the corruption in Outlook OST file. This free tool is known as scanpst.exe or inbox repair tool. There are many reasons for corruption in OST file like over-sized OST file, virus attack, sudden shutdown of system, etc. While repairing the Outlook data file, sometimes, an error message stating “scanpst.exe is missing from my computer” appears on the screen. This error is mostly encountered due to incompatibility issues of OST file with the Outlook version.
    The post explains the feasible solutions to repair OST file in Outlook 2016, 2013, 2010 and other below versions.
    Location of Scanpst.exe in Different Outlook Versions;

    Microsoft Outlook 2013: C:Program FilesMicrosoft OfficeOffice15
    Microsoft Outlook 2010: C:Program FilesMicrosoft OfficeOffice14
    Microsoft Outlook 2007: C:Program FilesMicrosoft OfficeOffice12
    Microsoft Outlook 2003: C:Program FilesCommon FilesSystemMSMAPI
    Symptoms of Error in Scanpst.exe Outlook 2016

    When the inbuilt repair tool is missing from the system, the Outlook data files become inaccessible and Outlook will freeze for some time. The most important factor responsible for this error is the incompatibility issue of scanpst.exe with the edition of Outlook installed in the system. The secondary reasons behind this error are:
    How to fix the Error “Scanpst.exe is Missing From My Computer”?
    Some of the measures which help a user to remove the error and fix OST file 2010 to bring it back to a healthy state are:
    There is a possibility that after doing these steps, scanpst.exe for Microsoft Outlook 2007 will run without any problem. But, if the manual approaches do not fix these issues and a user can opt for an automated solution.
    Professional Solution to Fix Corruption Issues of OST File
    To restore the data of corrupted OST file and turn it into a healthy state, users can use a third-party utility like OST repair tool. According to the experts, it is a perfect solution to repair the error code “scanpst.exe is missing from my computer”. Some of the unique features of this application are:
    The Bottom Line
    Scanpst.exe is an inbuilt utility to repair Outlook data files and make them accessible to users. Whenever an OST file is corrupted due to any reason, it is repaired with the inbox repair tool. But, many times users encounter the error statement, “scanpst.exe is missing from my computer”. The post deals with the methods to resolve this error. If the manual technique doesn’t work, an automated tool is also explained.

    The Ultimate Guide to Move OST File to Office 365 Account

    Microsoft Outlook and Office 365 both are developed by Microsoft and very much popular among both business as well as individual users. However, when a user works on on-premise Exchange Server, an OST file is created by Outlook that let users work in an offline mode. But there are multiple reasons due to which a user needs to move OST file to Office 365 account. Among all such reasons major one is that Office 365 let users access all MS Office Suite applications in an online mode i.e., anywhere and anytime. In addition to this, the data stored in the Microsoft cloud reduce the chances of corruption also. Regardless of all such reasons, there are many other benefits and services offered by Office 365 to its users. Considering all these major points, it is pretty much clear that users want to know how to move OST file to Office 365 account.
    What is OST File Format?
    An OST file or Offline Storage Table is a data file created by Microsoft Outlook. It is basically a replica or copy of the Exchange Server mailbox maintained on the local machine. OST file mainly comes in use whenever there is no connection with Exchange Server mailbox. It saves all emails, journal, tasks, notes, etc., in a single file. As the connection is established again, this OST file gets synchronized with Exchange Server automatically and update all changes done in an offline mode.
    What is Office 365 Application? 
    Office 365 is basically a cloud-based platform provided by Microsoft containing a number of software and services. It can be referred as a web-based version of MS Office Suite including some additional applications. A user can access all MS Office application with some particular amount of storage space to keep data in the cloud. Apart from all this, it includes SharePoint Online for collaboration, Exchange Online for emails, Lync for the unified communications, etc., to manage work in a synchronised manner. Need to Export OST to Office 365 Account As discussed above Microsoft Office 365 is a web-based email application popular among the users. This application allows users to access mailbox data items from anywhere and at any time. No need to purchase any extra infrastructure service to work and access this email platform. Users just need to pay for the services they are using and are also allowed to cancel any service at any time without any restriction. All other benefits of using Office 365 account are discussed below:
    How to Move OST File to Office 365 Account?

    1. Open OST to PST Conversion software on your local machine and click on Add File button to upload either healthy or damaged OST file. After that, Browse the OST file that you want to export to Office 365 and click on Open >> Add File button.
    2. As the scanning process completed successfully, the software will provide the preview of all data items stored in the OST file. You can preview all mailbox items like contacts, calendars, tasks, journals, notes, emails by clicking on the respective tab given in the left pane.  
    3. After that, click on the Export button from the menu bar and choose Office 365 option as a Export Type. Now, click on the Advance Settings button to customize the Ost to Office 365 export process.        
    4. Now, if you want to use Impersonation feature, click on Office 365 settings and enter Admin account username and password. This option will let users import single OST file to multiple Office 365 user accounts.
    5. After that, click on the General Settings tab. Here, you can see Date-based filter and Categories selection filter. Using these two options one can migrate selective data from OST file to Office 365 account. When you are done with your selection, click on the Save button.
    6. Next, there are two ways of exporting OST to Office 365 account i.e., Enter Destination mailbox directly and Provide destination Office 365 accounts from CSV. Using this two option either you can enter username and password for each mailbox one by one or directly upload a CSV by clicking on Browse button containing all destination mailboxes with their usernames and passwords.
    7. After that, click on Next button and export process begin. It will generate an Export Report containing all details of migration process. You can save it in CSV format also for future reference.   
    Observational Verdict
    Cloud-based applications offer more services to its users compared to the desktop-based application. Therefore, users are moving towards the web-based application. But in some cases, they need to access their old data also. Thus, to do such type of tasks in an efficient manner, one can use OST Recovery tool. This application let users move OST file to Office 365 account in a seamless manner. Considering all functionality and working of this tool in mind, this software can be rated as 9.8 out of 10.

    IBM Notes names.nsf – Location, Create, Delete and Synchronizing Contacts

    IBM Lotus Notes is a collaborative email application of Clients and Server thus, it comes under the category of preeminent email clients utilized for several purposes such as emailing, contact management, calendar, tasks saving and so forth. It saves its entire database in .nsf format and this NSF file is divided into further parts such as Archvie.nsf, Names.nsf. Thus, in this article, we are going to discuss about IBM Notes names.nsf file. So, let us get started with a brief introduction of names.nsf file.
    Introduction to IBM Notes names.nsf File
    IBM Lotus Notes stores all its contact entries in a contact file that is often known as names.nsf file. The names.nsf file is generated automatically in Notes Directory. When the user composes a new email and enters some address, Lotus Notes goes to the contact file (names.nsf) to search the person’s email address. It is also utilized as a part of Domino Server directory. This is a solitary database file that stores all the contacts in a user mailbox. Whenever a new contact becomes created, Lotus Notes directly adds it to names.nsf file. The contact list is maintained in the front end.
    Regardless of utilizing this default contact file, one can also create a new or additional contact file to use. After that, Lotus Notes will investigate all contact files for an email address. If it did not find that email address then, Lotus Notes will search it in the Domino directory of the home server.

    Where does Names.nsf File Resides in Lotus Notes?
    The default location of names.nsf file is following:
    C: >> Program Files >> IBM >> Notes >> Data >> names.nsf

    How to Create a new Names.nsf File in Lotus Notes?
    A new names.nsf can be created simply like any other Notes application by utilizing the personal address book template like clientnames.nsf. You can use some variations while naming the freshly created contact files such as names2.nsf. It is so because all the contact files in the information directory will stay together after this. Or, we can say that doing this will keep different contacts files in the same directory.
    How to Delete names.nsf in Lotus Notes?
    Users are allowed to delete names.nsf file. One can delete this file just like any other file, however, before doing this, make sure that there must remain at least one contacts file. Otherwise, Lotus Notes will not run. In case, if there is only one names.nsf file is in your database then, never erase it.
    How to Change Names.nsf in Lotus Notes?
    Contacts files of Lotus notes can be changed to search email addresses, here are the guidelines for the same:
    Note: If one is using both Lotus Domino Web Access Mail Client as well as Lotus Notes Client then, contacts synchronizing is an easy way to get both contacts lists same.
    How to Synchronize Contacts in Lotus Notes?
    Lotus Notes creates two replicas to store contacts: one is for Domino Server and other is on the local machine. Users can perform a simple sync operation to match the names.nsf information between both. The contact synchronization is important:
    Here are the steps to sync contacts in Lotus Notes:
    If you are required to synchronize contacts in the replication page then, here are the steps:
    Summing Up
    IBM Lotus Notes is a Client-server cross-platform that uses names.nsf file to store its contacts information. However, users who do not have the proper knowledge about IBM Notes names.nsf, they search for various queries related to the same.
    Thus, we have compiled some basic details about names.nsf file in this article. As we know that Lotus Notes is somehow complex application to operate and there are many users who get annoyed via its complicated nature. After that, users wish to migrate into any easily operable platform such as MS Outlook. Some tool offers safest ways to copy Lotus Notes database to local computer. Well, to execute this migration successfully and without any data loss, we recommend users to use NSF to PST Converter tool.

    Why OST File Cannot Be Retrieved – Reasons & Solutions

    There are two types of file made while you work in Microsoft Outlook. One is PST (Personal Storage Table) and other is OST (Offline Storage Table). PST is made in local machine but, OST is made when local machine is connected to the Server. Since, OST file is associated with Server, it may sometimes happen that user is unable to retrieve OST file. So, for each such case, there are different possibilities and different solutions exist for them. Here we will discuss various situations and various solutions for these methods.
    Why OST file cannot be retrieved?
    OST file works on a particular MAPI profile. So, when you want to open a particular OST file, this can only be done when you log in to your account used to create OST file which you want to retrieve. Without doing this, Outlook application cannot open the Exchange OST file. It happens so because a particular user account for which user want to retrieve the OST file stores an encoded cookie in the register. This cookie is generated from unique ID of mailbox. The unique mailbox ID can only be retrieved when the machine is connected to the Exchange Server. So, it is clear that a connection has to be established previously in order to create the cookie and store it in MAPI profile. Hence, whenever a user connects in Offline mode, entire profile is checked to determine whether the cookie exist or not. If the profile is unavailable, OST will deny to load file. Along with it, a warning is also issued stating that connection to the server must be made to recreate the cookie.
    Now Lets discuss various techniques depending upon various scenarios to retrieve emails from OST file.
    Various Method for Retrieving Data from .ost File
    Case1: The Exchange Account is in working state
    As the matter of fact, OST file cannot be converted to PST directly. As stated above, OST is tied to a particular MAPI profile for which it is created. In order to follow the process, MAPI profile must be in working state and you have to log in with original MAPI profile at the same time. Once you are logged in, you can convert OST to PST file format. Go through the mentioned steps:
    1. Launch MS Outlook
    2. Open file and then Import Export Option
    3. Choose Export to a File from the various listed down options.
    4. Then select Personal Folder File (.pst)
    5. From the window, select mailbox folders to be exported to PST.
    6. Browse the location to save PST file.
    7. Go to Finish.
    Note: This method is valid only when Exchange Server is in Working state and it has proper 
    connection with MS Outlook.
    Case2: Exchange Server is available but OST file to be retrieved is Corrupted
    OST file is a complete replica of data saved on the Exchange Server. This implies, if the OST file is corrupted but the Exchange Server is working well, the file can be recreated and retrieved by downloading all the data again. OST is stamped with a unique ID so, some necessary steps have to be followed to recreate it. The steps are as:Locate desired OST file on disk.
    1. Right click on the file and select Rename.
    2. Change the extension of the file from .ost to .ost.old and click Enter.
    3. Now, access your Exchange Server profile and launch MS Outlook.
    4. MS Outlook will reconfigure the data file.
    5. The new OST file is free from any corruption and it can be retrieved without any errors.
    6. At this point, you have a healthy OST file and now you can follow steps in Procedure 1 to convert OST to PST data.
    Case3: OST file is corrupted and the Exchange account is unavailable
    The various reasons due to which the Exchange Account is unavailable are:
    In this situation, user can go for a third party software i.e. OST Recovery. This provides an efficient and effective way to retrieve OST files. According to Experts, this is the master solution for retrieving emails from OST file.
    In order to recover data from OST file, there are three different scenarios. And, for each scenario there are different solutions available. In case, OST file and the Exchange Account, both are active, then, recovery can be done using Import Export Option. In second case, OST file is corrupted but the Exchange is in healthy state, here, OST file can be retrieved. But, if both, the Exchange Server and OST file are in inactive state, at that time, user need to go for third party solution such as OST to PST Converter Software. Its can effective, accurate and fast solution.